1) Purpose of a Meeting? a) Provide opportunity for face-to-face discussion b) Argue and call out lazy employees c) Opportunity to delegate tasks, responsibilities, problem-solving and decision-making d) Identify who is not pulling their weight in the office e) Exchange of information and views 2) Identify three types of meetings a) AGM b) Fun & activities meetings c) EGM d) Target meeting e) Board Meeting 3) Office bearers must be elected, usually at AGM, must be proposed and seconded a) True b) False 4) The Chairperson is.... a) responsible in supporting the organising of the meeting b) responsible for keeping order at the meeting and taking charge 5) Before the Meeting the Admin Assistant must.... a) Use e-diary to organise the date/time for meeting – invite attendees b) Book the venue/accommodation c) Organise refreshments – take dietary requirements into consideration d) Organise visual aids, technology, car parking and any special requirements e) Draft a Notice of Meeting and Agenda f) Draft the Minutes of the meeting, get the Chairperson to check them then distribute to the attendees 6) Consequences of poorly organised meetings a) Meeting may have to be postponed if insufficient notice given to attendees b) Badly designed agenda may lead to time wasting and not all items covered on agenda c) A chairperson agenda may be used during the meeting so he/she can write comments/action agreed by attendees d) If agenda not given out early enough then meeting might not meet the quorum i.e. the minimum number needed to continue with meeting e) If refreshments are not available, attendees might be uncomfortable 7) All Public Limited Companies must hold Annual General Meetings once a year, shareholders are invited a) True b) False 8) A formal meeting for all shareholders, normally to discuss special business that cannot wait until next AGM a) AGM b) EGM c) Board Meeting

Communication in Administration ~ Meetings

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